01
New to records
Personnel records and HR administration specialists who are just starting out.
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01 Online course
STAFF RECORDS under control.
You keep personnel records — but you're not sure they're right. What if an audit comes tomorrow? Staff Records gives you a universal model for maintaining the personnel file plus the Playbook for your country. In 3 lessons — from chaos in folders to a file that will pass any audit.
02 Audience
A narrow skill —not a broad overview.
Staff Records is a short, operational course. A universal model for maintaining the personnel file plus a practical Playbook for your country give you fast readiness to work exactly where you work. No fluff about the entire HR function.
What it is
Build the file.
Maintain it through every event.
Prove it in an audit.
Universal model Country Playbook 3 lessons · 45 min
Who it's for
02
Coming from adjacent roles
Moved into records from an administrative or other neighboring role.
03
Juniors who want to grow
HR department staff who need to become independent fast.
04
Need their own country
For those who need to quickly master the requirements of their own jurisdiction.
Pre-knowledge
You only need to know one thing in advance: an employee has a "personnel file." The system — its contents, separating the confidential, the logic of retention periods, audit readiness — we teach from scratch.
03 Model
One logic —different countries.
The model is built around the stages of a personnel document's lifecycle: first build the file, then maintain it through every event, then prove and defend it in an audit. This is the universal core — it's the same everywhere. The specifics of your jurisdiction come from the country Playbook.
Universal core
01Build
Build the file
- Universal structure — from hire to exit
- Separating personal and confidential data
- Seven principles of data protection
- The logic of retention periods
02Maintain
Maintain the file
- Every event leaves a documentary trail
- Hiring, changes, transfers, leave
- Time and absence tracking
- Who prepares, who signs, versioning
03Prove
Prove and defend
- Audit readiness and self-audit
- Documents at termination
- Destruction on legal grounds
- Paper → digital transition
Cross-cutting layer
Playbook for your country
The universal model is the same for everyone. Retention periods, forms, e-signatures, and the mandatory contents of the file come from the local Playbook.
USA Ukraine Poland Germany France England + any country on request
04 Program
Three lessons —one skill.
The lessons build on each other in sequence: first build the file, then maintain it through every event, then prove it in an audit. You apply each lesson to your own real employer.
01 Foundation of the personnel file: what to collect and how to store it
- Why the personnel file exists: legal proof, continuity, employee rights
- Universal file structure — blocks from hire to exit
- Separating the personal and confidential files
- Seven principles of data protection as a universal language
- The logic of retention periods: why periods exist
- Where to find your country's specifics — entering the Playbook
OutcomeYou build a correct personnel file structure for a real employee with proper data separation.
Tool: file structure template02 Documenting the employee lifecycle
- The event-driven nature of records: every event leaves a documentary trail
- Hiring: contract, right-to-work documents, onboarding package
- Changes: transfer, promotion, pay change, leave, suspension
- Who prepares, who signs, where it's stored, versioning
- Time and absence tracking
- Signatures and e-signatures: where to check legal force in the Playbook
OutcomeYou maintain a documentary trail across all key events of the employee lifecycle.
Tool: "event → document" map03 Audit readiness, exit, and digitization
- Audit readiness: produce the right document, typical gaps, self-audit
- Documents at termination: final documents, what to keep
- Retention and destruction: legal grounds vs. "just in case" storage
- Paper → digital transition, e-signatures, secure access
- Localization for any country: model + Playbook = readiness
- AI assistant: generating and updating the Playbook and checklists
OutcomeYou pass a self-audit, build a retention and digitization plan, and get a localized checklist.
Tool: self-audit checklist 05 Pricing
One course orthe whole academy.
For $500 — this course. For $1 000 — the entire academy catalog: 170+ courses across all HR areas plus every future one. Do the math yourself.
$500
one-time · 1 year of access
- 3 on-demand lessons of 45 minutes
- Graded homework assignments
- Template tools for the lessons
- Playbook for your country
- Academy student chat on Telegram
- Accredible diploma after all homework
$1 000/year
this course + 170 more
- All 170+ courses across every HR area
- This course already included
- New courses released every week
- A full year of catalog access
- A diploma for every course completed
- Academy student chat on Telegram
$2 500/year
team subscription for up to 10 people
- All 170+ courses for each member
- Up to 10 employees for a year
- Unified access for the whole team
- Diplomas for members
- A single invoice for the team
Annual billing. Certification programs (SHRM-SCP, HR MBA) are premium and outside the subscription.
06 Trust
Numbers, notpromises.
Behind the course is an academy operating since 2011 with a worldwide audience. And behind the topic is a universal standard that personnel records are built on in any country.
150,000+ academy students
NPS 80 student rating
14 years academy since 2011
185 countries worldwide
180+ HR courses
30+ languages of instruction
Universal standard
Seven principles of data protection
In every country, personnel data rests on the seven principles of GDPR Article 5. It has become the global benchmark — even counterparts like the CCPA/CPRA in the US build on it. The course teaches this universal language.
Cost of inaction
€20Mor 4% of turnover
The maximum fine for violations of personal data processing under GDPR. Indefinite storage of files without a legal basis is a direct supervisory concern.
GDPR, Art. 83 Reviews
What academy students say
07 Process
See it from the inside —and try it.
Lessons are on demand — watch whenever it suits you. Homework is reviewed by Mike personally. And the first lesson you can watch for free right in Telegram.
How it works
pritula.academy / dashboard
Lessons Templates Homework
- 01 · Build the file
- 02 · Maintain the file
- 03 · Prove and defend
- Recordings in your dashboard — learn at your own pace
- Homework is reviewed by Mike personally
- Academy student chat on Telegram
- Accredible diploma after all homework
Free Get the first lesson free →
MP Mike Pritula · botbot · replies instantly
Hello! I'll send you the first lesson of the Staff Records course for free — on the structure of the personnel file.
Lesson 01 Foundation of the personnel file 45 minutes · watch now
Start
08 Diploma
A diploma that'svisible on LinkedIn.
After completing all homework — a diploma on the Accredible platform with a unique code. Verifiable, added to your LinkedIn profile in one click.
- Accredible — the diploma platform used by Google, Udacity, Kaplan
- Unique code — the diploma is verifiable
- Added to LinkedIn in one click
- In English, Russian, and Ukrainian
Accredible · verified 09 Author
Taught by apractitioner.
Mike Pritula — founder of Pritula Academy and the #1 HR instructor on Udemy. Behind him are 20 years in HR and teams at companies where personnel records are not theory but daily work.
Companies
Wargaming Preply iDeals Starlightmedia Alfa-Bank PeopleForce
Certifications
Learn from Mike · $500 → PHRi SHRM-CP HCI sHRBP HRCI representative in Eastern Europe
10 Conclusion
The solution
From chaos in folders —to a file that's audit-ready.
Universal model + Playbook for your country. In 3 lessons — order that will pass any audit. Start with the course or open up the whole academy.
For a team of up to 10 people — $2 500/year → Frequently asked questions
Do I need HR experience to maintain personnel records?
No, HR experience isn't required. The Staff Records course is designed for beginners: it's enough to understand that every employee has a personnel file. The system — the file's contents, separating the confidential, the logic of retention periods — we teach from scratch.
How do I maintain personnel records when each country has its own requirements?
Personnel records are built on a single logic, and only the local requirements differ. Staff Records gives you a universal model for maintaining the personnel file, while your country's specifics come from a separate Playbook: USA, Ukraine, Poland, Germany, France, England, and any country on request.
What is a country Playbook for personnel recordkeeping?
A Playbook is a practical guide to your country's personnel recordkeeping: the mandatory contents of the personnel file, retention periods, forms, signature and e-signature rules, documents at hiring and termination, data protection requirements. The course teaches the universal model, while the Playbook provides the local details.
Is the course suitable if personnel documents are kept on paper or in Excel?
Yes, the course works for any format. The universal model applies to both paper and digital storage. At the end, the course provides a plan for the transition to digital if you need it.
How do I prepare an employee's personnel file for an audit?
Audit readiness means you can produce the right document on request and know the typical gaps in a file. In the third lesson of Staff Records, you run a self-audit of the personnel file against a checklist and close those gaps.
How long is the Staff Records course and what format is it in?
The Staff Records course is 3 on-demand lessons of 45 minutes. Graded homework, access in your dashboard, an academy student chat on Telegram. Access to the materials lasts 1 year.
Is a diploma issued after the personnel records course?
Yes, a diploma is issued after all homework is completed. It's a diploma on the Accredible platform with a unique code and LinkedIn integration, available in English, Russian, and Ukrainian.
How does the personnel records course differ from general HR courses?
General HR courses give an overview of the whole function, while Staff Records is a narrow operational skill. You come out ready to maintain personnel records and the personnel file specifically in your country.
11 CONTACTS · GET IN TOUCH
Reach out —however suits you.
A question about the course or the Playbook? Message any channel — we reply during business hours.
Telegram @prytulaacademy WhatsApp Message on WhatsApp Viber Message on Viber Email info@pritula.academy
Student chat The Pritula Academy community on Telegram ~10,000 students · join →